Legal Practice Assistant - Business - posted 2/4/19

Legal Practice Assistant - Business - posted 2/4/19

Company Name: 
Perkins Coie LLP
Location
Washington
DC
Salary Range: 
Job Summary: 

The Washington DC office of Perkins Coie is seeking a skilled Legal Practice Assistant to support our Business practice group.

Primary Job Responsibilities:

  • Proactively maintain overview of timekeepers' workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion.
  • Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy.
  • Maintain timekeepers' calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment.
  • File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met.
  • Receive, screen, and transmit telephone and conference calls in a professional manner and take accurate telephone messages for timekeepers, clients, and staff as required.
  • Process and route incoming mail, faxes, and electronic communications upon receipt.
  • Prepare outgoing mail (including boxes/packages for shipment) for prompt delivery, arranging for messenger services as needed to meet deadlines.
  • Coordinate with docketing specialist, including review of docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements.
  • Coordinate preliminary conflicts checks with Professional Standards to ensure attorney and firm ability to represent requesting party.
  • Prepare new client/matter intake forms and engagement letter.
  • Assist with billing process, including daily time entry – entering, proofreading, spellchecking, and releasing – distribute monthly proformas, and potentially review and edit prebills, and prepare final with cover letter (if appropriate) in accordance with firm or department procedures.
  • Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents.
  • Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices, meals preparation of materials, and arrangement with a third-party if needed (e.g., court reporter/videographer).
  • Coordinate travel arrangements, securing air, hotel, and car plans for timekeepers.
  • Set up and maintain administrative and client files; file electronic and/or paper documents and information promptly and accurately.
  • Maintain file organization and updated indices (office dependent).
Requirements or Qualifications: 
Specific Skills Preferred: Ability to accurately type 70-wpm, communicate effectively, both orally and in writing, and establish effective working relationships throughout operational groups. Strong command of the English language including excellent spelling, grammar, punctuation, form and style. Good knowledge of personal computer and system utilities or other comparable document production software. Familiarity with basic office equipment. Excellent organizational skills for prioritizing workload. Ability to compose correspondence. Knowledge of library operations and records storage procedures for retrieving materials and files for case work. Knowledge of records management. Working knowledge of state and federal courts and administrative agency rules, procedures, and deadlines. Familiarity with legal terminology and procedures pertinent to the area of assignment. Education & Experience: Requires a high school diploma or equivalent. Previous law firm experience of five or more years or equivalent preferred.
Application Process: 
https://www.perkinscoie.com/en/about-us/careers/professional-staff/job-listings/legal-practice-assistant-job-s20181023-washingto
Selection Criteria: 
Additional Information: