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Legal Assistant - posted 4/24/19
Legal Assistant - posted 4/24/19
Searcy Denney Scarola Barnhart and Shipley, P.A.
West Palm Beach
Searcy Denney Scarola Barnhart & Shipley, P.A. (www.SearcyLaw.com) is a nationally recognized trial law firm committed to protecting and defending the rights of people injured through negligence, improper conduct, deceit or abuse of power. The firm has represented clients in courtrooms throughout Florida and across the nation, for over 40 years.
The West Palm Beach office is seeking a service-oriented Legal Assistant to support an assigned group of attorneys and/or legal assistants. This includes managing busy calendars, coordinating meetings and travel arrangements, interfacing with clients, Firm committees and departments, both on the telephone and in person; new business intake; and providing administrative support. Additional responsibilities include creating, revising and formatting legal documents, spreadsheets and presentations using the Firms software (Microsoft Office, TrialWorks, etc.); document comparison, transcription and proofreading. Answering phones, entering attorney time, and managing expense reimbursements along with other general administrative duties and projects as assigned.
This position requires a professional, organized self-starter with the ability to interact with staff and clients at all levels in a fast-paced, challenging legal environment. A proactive work ethic, the ability to anticipate needs, strong decision-making skills, attention to detail, and a flexible schedule are a must.
Document Preparation: Uses word processing and document management software (Microsoft Office, TrialWorks, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the Legal Assistant is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings.
Administrative Support: Processes conflict checks and New Client/New Matter forms; enters time; receives, places, and screens telephone calls; schedules conference calls; coordinates and schedules travel arrangements through web-based application; maintains attorney/legal assistant calendars (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients.
File Maintenance: Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firms document management system.
Customer/Client Service and Teamwork: Provides assistance to other Legal Assistants within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients/colleagues current and future needs. Shares information and offers ideas and solutions in a team environment.
Professional Demeanor: Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex activities which may be highly confidential and sensitive, and require discretion and diplomacy.
High school diploma or GED required. Two or more years of experience in plaintiff litigation, including but not limited to Personal Injury, Medical Malpractice, and Auto Accident cases. Experience using Microsoft Office Suite (Word, Excel, etc.) required. TrialWorks experience preferred. Bi-lingual (Spanish) preferred.
Application Due Date:
June 23 2019