Corporate Legal Secretary (Transactional) - posted 3/6/19

Corporate Legal Secretary (Transactional) - posted 3/6/19

Company Name: 
Morrison & Foerster LLP
Location
San Francisco
CA
Salary Range: 
Job Summary: 

ID: 7007

Morrison & Foerster LLP, an Am Law 50 law firm with 17 offices worldwide, has an opening for a Corporate Legal Secretary within our Technology Transactions Group in our San Francisco office.

The Opportunity
Guided by department objectives and priorities, performs a variety of secretarial tasks to support assigned attorneys and other timekeepers. Provides a high level of client service and support while producing a high volume of consistently excellent work products. Maintains a general knowledge of the Firm's practice areas and a specialized knowledge of the assigned attorneys' practice area(s) and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships. Ensures client service and satisfaction are attained in all areas of position.

ESSENTIAL FUNCTIONS

  1. Provides professional client relationship management with external clients.
  2. Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
  3. In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.
  4. Creates and maintains client/matter lists and communication lists.
  5. Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files.
  6. Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
  7. Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
  8. Utilizes Service Now software to open new matters, prepare engagement letters, and process conflict reports.
  9. Tracks conflict requests submitted under large technology client and maintains chart on all specific relevant details to such check. 1
  10. Ongoing management of complex billing details for senior partners. Collaborates with timekeepers to manage billing process, including editing prebills (dividing entries and separating them into various task codes and/or splitting them to multiple matters), generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries.
  11. Initiates client file transfer requests and assists with client disengagements.
  12. May facilitate the secure transfer of case/client data in accordance with firm's data security policy.
  13. Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Participates in departmental projects designed to streamline workflow and/or resolve issues.
  14. Acts and assists as a proactive mentor for junior staff and new employees. Assists with training regarding specific Firm processes and procedures as requested.
  15. Create and label CDs/DVDs and comprehensive understanding of firm's privacy policy and encryption tools.

Ideal Candidate
Education and Experience

  1. High School Diploma required, Associate Degree preferred.
  2. Minimum of 3 years recent Legal Secretarial experience, and/or 3 years of Administrative Secretary experience.
  3. Experience working in a large law firm preferred. Teamwork and Applied Skills 1. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. 2. Ability to multi-task, prioritizes work, and meet deadlines. 3. Ability to work under pressure and complete job assignments in an accurate and timely manner.
  4. Excellent communication skills and the ability to build effective internal and external client relationships.
  5. Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm.
  6. Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications.
  7. Typing speed of 70 wpm with high level of accuracy.
  8. Flexibility regarding work schedule and availability to work overtime required.
  9. Excellent teamwork skills and commitment to delivering client service by assisting co-workers.
Requirements or Qualifications: 
Application Process: 
http://www.Click2Apply.net/9b4tyf4yyvs96v7g
Selection Criteria: 
Application Due Date: 
April 23 2019
Additional Information: 
Who We Are At Morrison & Foerster, our culture is defined by our deeds. We're passionate about what we do. We're equally passionate about how we do it. We resist hierarchies and operate within a model of respect - for our colleagues, their ideas, and the differences that make us stronger. We encourage you to learn more about who we are, and what we do . Should you find you're ready to do the best work of your life, we encourage you to let us know! Morrison & Foerster is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, creed, ethnic or national origin, ancestry, age, disability, veteran or military status, marital status, pregnancy, sexual orientation, gender identity, domestic partner status, and other categories protected by applicable laws, or in retaliation for opposition to any practices forbidden under this policy. Apply Here: http://www.Click2Apply.net/9b4tyf4yyvs96v7g PI107958490